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Agenda item 2 is an evidence-taking session for the committee’s inquiry into lobbying. Our panel of one is Stuart Allan, the Commissioner for Ethical Standards in Public Life in Scotland. Members might wish to note that Mr Allan will shortly—in approximately a week’s time, I think—be liberated from the duties that currently sit on his shoulders. We are particularly grateful that, as he comes to the end of his time in post, he has come before us today, and I welcome him.
Good morning. To what extent is reform required? Will greater openness lead to greater confidence in the political process?
Thank you, convener, for those warm words of welcome. They are much appreciated.
In principle, then, should responsibility for ensuring transparency lie with those being lobbied, the lobbyists or both?
Essentially, it should be both. To an extent, it depends on whom the lobbyists are seeking to lobby. For example, if they are seeking to lobby MSPs, the code of conduct for MSPs is, I think, quite robust—I might make one or two comments on it later, but I do not want to get into that at the moment—and there is also the Bribery Act 2010. All the areas where it might be thought that there could be undue or improper influence are effectively covered.
I will play some of that back to you to test what I think that I am hearing. Is the core of where you are coming from that if the Parliament gets this wrong and makes it more difficult to lobby, the lobbyists who are most likely to retire from lobbying will be those who are least well funded and who have the least capability—in other words, those who perhaps most represent the public interest—while those who represent commercial and business interests will be less affected by a regime of greater control? Will we tilt the balance in a quite different way from the way in which I suspect we wish to tilt it? In essence, are you saying that we should beware of putting on too many constraints, as that will reduce good lobbying?
Yes. Who is to say what good or bad lobbying is? It is lobbying that is important; it is an essential part of the democratic process and, if anything, more and more of it should be encouraged. It is up to MSPs, ministers and civil servants to take into account what they think is appropriate and to disregard other representations. Lobbying is a fundamental part of the democratic process and we should be very reluctant to impose restrictions on allowing the people of the country to lobby, particularly when there is no evidence that there is an issue.
So, we must not make it difficult to lobby. Cameron Buchanan will follow up on that and then proceed to the questions that he was going to ask.
That issue forms part of my questions anyway, convener.
I had not quite reached that stage, although I might come to it.
Yes. Frankly, I think that they are lobbyists.
Community groups, advocacy groups and last, but by no means least, your ordinary constituent are all lobbyists. Your constituent might come along on Saturday morning to your meeting in Ecclefechan village church, Dounreay or wherever and say, “The point I want to press is this: we need change here.” That is what democracy is all about. If you start to put restrictions on that, you do so at some peril.
Is it your view, then, that a lobbying register will lead not to greater openness but to more of a closed shop? Will people just keep away from it?
That is the great danger. However, it depends on the design of the register. As I have said, I am not advocating the introduction of a register, but if it was designed very tightly, how many people would have statutory duties imposed on them to record information and write down this or that? There will always be somebody who will fail to do that, which then becomes a problem. The problem is not openness but the fact that someone might fail in their obligation to comply with, say, paragraph 22(3)(b) of the register.
You have said that you had received two complaints on lobbying over the past few years, both of which were rejected. Can you tell us a bit more about them without breaching confidentiality? Why were they rejected? Was it because they were not within the competence of your office?
Because of statutory restrictions, I cannot explain them in detail, but they were nowhere near being substantive complaints, if I can put it that way.
Thank you.
Are you able to say what prompted the complaints? In other words, were they politically motivated? We as politicians are sometimes guilty of that.
I wonder whether I can just send you a letter about them.
Yes, but if you were to do so, it would, of course, be part of the public record.
If you want it to be on the public record, I will write in those terms.
That is likely to be helpful. Thank you.
With regard to lobbyists, what I am saying is that you must be very careful if you say that you are going to deal with only particular lobbyists—for example, commercial lobbyists. That in itself would raise issues. For example, what would you do about other bodies such as big companies or institutions, local government, public bodies, political parties or even community groups that are equally influential or are seeking to influence MSPs and which have a particular link with them? I have not heard much about them in the debate, but they are very influential. Would you exclude all of them and deal just with commercial lobbyists? If so, why?
Okay.
Good morning, Mr Allan.
Paragraph 5.1.5 of the “Code of Conduct for Members of the Scottish Parliament” says that members should
Whenever I have met a minister, the minister has waited until a member of their staff has come into the room before they have even started to discuss anything with me, apart from the weather. That is my understanding of what goes on.
Indeed.
Our members of staff put in our diaries what events and meetings we have to go to and what constituents and companies want to meet us so that we have a record. I will not show it to the camera but, 15 minutes beforehand, my phone tells me that I have to meet so-and-so at such-and-such a time.
My answer is that it will get to such a point. Far too much is being asked for—what is proposed is completely disproportionate. That is my view. Another commissioner might have a different view, but I think that you would be requiring far too much.
When the Government makes significant decisions, an equality impact assessment is generally associated with them. There is also likely to be an environmental impact assessment. Should an assessment of influence also be published as part of that process? In asking the question, I am not presupposing the answer.
Consultation is big business these days. It is very thorough. People who make representations tend to have them recorded in the consultation so, if individuals or community groups have made their views known, they will be recorded in an appendix in the assessment of the consultation. That works well and I see no particular reason to ask for more to be done.
One of the things permitted is for consultees to ask that their identity not be disclosed. We can understand why that might be the case when private interests are involved and relationships could be damaged.
Yes.
How should we look at that?
That brings us into commercial confidentiality, which is difficult to deal with briefly. However, it is comparatively easy to have a formula whereby the MSP or lobbyist is required to say that they saw so-and-so to talk about X on such-and-such a date. That would probably not breach any element of confidentiality, but I wonder what it would achieve. To come back to a point that I made earlier, if someone does not record that information, the problem is that someone else will say, “Oh, you didn’t mention that you saw Jeannie McGuigan on 3 June and you are now too late to do it, so that is a breach of the lobbying registration code. That will be in the paper.”
It is because of the question of trust that we are considering the issue. It is a question of openness and accountability.
There are very significant concerns about creating a statutory register, with everything that flows from that, including the definition of who a lobbyist is, what lobbying is, what information should be recorded and how it should be reported back. It is quite a complicated parcel of provisions.
So would compliance with the voluntary scheme just be left to the individual MSP or to the lobbyist?
If you are going to press me on it, I feel that the Parliament could bring in the lobbying associations and that, with the expertise of this committee and the clerks, it could come up with a code of conduct for lobbyists. In that way, you could set about coming to a definition of lobbyists and deciding who you wanted to include in a voluntary code that everyone could adopt. The Parliament could give its stamp to such a code, and it would bring a great deal of credibility while leaving you with flexibility when things were going wrong. There is something to be said for that.
When you praise our clerks to the rafters, Mr Allan, I am sure that there will be little resistance at this end of the table.
If there was to be a register, what information should be on it?
That would depend largely on what the Parliament wanted it to include. It could include a large, medium or low amount of information. If you wanted to have a light-touch register, the requirements would be more limited. It could be limited to professional lobbyists, although you would not catch many that way in Scotland. It is a matter for the Parliament to decide.
I am sorry to interrupt, but other panels have told us that there are lobbying registers in other countries and that they work well. Why, then, do we not have one?
I am not in a position to say whether they work well or not. There are various regimes. The new United Kingdom regime was set up with the particular purpose of dealing with an identified problem and particular issues that were on the BBC news all the time. However, it is limited to people who are in the business of commercial lobbying; people who are not registered for VAT are excluded; and the lobbying has to be done for gain. The regime itself is quite narrow. Once that test is met, quite a lot of stuff has to be covered, but many people whom I regard as bona fide lobbyists are not included in the definition.
If there were to be a register, who would administer it?
I thought that you would come to that question. If there were the kind of voluntary approach for a year or two that I have been very loosely advocating, Parliament and the clerks would take the lead. That would be sufficient if all you wanted was for people to register as lobbyists. If you wanted a more extensive framework, you would really want somebody independent to administer it, and I accept that it would be appropriate for my office or the Standards Commission for Scotland to deal with that. I am not advocating that, but objectively speaking, I think that that would be appropriate.
That issue could be covered by a registration fee. Should there be such a fee, or would it be prohibitive?
I think that I will avoid giving a clear-cut answer to that, because I have reservations on the matter. The scheme has not been costed yet, and there has been no decision on whether to have high, medium or low regulation. I presume that all those options could be costed to an extent, but only then could a view be taken on whether a fee was required. Personally—and I emphasise that this is my personal view—I admit that I am instinctively not keen on a fee regime, largely because, if smaller organisations such as community groups and small charities are included, they will have to find a fee on top of everything else that they do. I am not keen on that at all. A fee will be nothing to a big organisation, but if we go back to the very first point, which is that lobbying is a legitimate activity, the question is: will you be taxing democracy?
If we had a register, who would monitor it and what sanctions should there be?
I imagine that whoever was in charge of the register would monitor it. If it were voluntary, the clerks would do it. If my office was in charge of the register, we would monitor it as well. I imagine that that would be the most straightforward approach.
At our previous meeting, we heard from Professor Susan Deacon, who, as a former MSP now looking from the outside in, including from a commercial point of view, has a unique perspective on the issue. She said that the way forward might be to adapt and change some of the Parliament’s current practices and processes. Could we look at that?
That would be preferable to a wholesale design of a framework for this purpose. For example, you could crank up the recording requirements in the code of conduct for MSPs, which I have already mentioned. You could also ask the Government to consider what the ministerial code says about recording lobbying, and agree to consider the extent to which the civil service code could be tightened up. Those measures are all well worth considering.
In my questions, I will go into the concerns that I know you have about a register but, if there were such a register, what thresholds for registration and what exemptions should there be? You have already hinted that that is where the difficulty is, but how should we proceed if there were a register?
Coming back to the earlier question, I think that, if you are going to have a register, you will have to think hard about its design and whether you will have a high, medium or low amount of regulation. You have to design the system to achieve what you think is the right level of regulation.
But you make a valid point about value. I have referred on a number of occasions to the grey bit in the middle, where things are not black and white. When does something become lobbying? A major employer in your constituency might want to lobby you professionally, but because it supports so many jobs in your constituency the matter becomes a constituency issue. In my opinion, that takes us into a very grey area.
I agree entirely. A big employer might be going through a hard time because of competition in Europe and certain issues might have developed, so it wants to lobby you and your MSP colleagues, ministers and civil servants. Why should the company suddenly have to register just for two or three months of lobbying? The issue will be in the newspapers and it will be known that the company is lobbying. When a company is going through a hard time, why should it be prohibited from lobbying until it has registered? If a business is going under, action needs to be taken immediately. That is probably a very good example of a situation in which regulations that would require registration would impede your ability to do your job properly on behalf of constituents and companies in your constituency.
You mentioned other countries. Have you had the chance to talk to people who have a similar role to yours? People in favour of registration always seem to give the example of Canada; some witnesses have said that the US system is not bad, while others say that it is a mess; and some have said that the UK system at Westminster is just a box-ticking exercise. Have you discussed the issue with other people who have a similar role?
No. I am aware of the broad terms of the United States and Canadian legislation, but in both cases certain major abuses of lobbying provided the starting point. The classic example is America, where lobbying is an art form on which a huge amount of money is spent. The situation in Canada is similar, in that a lot of money goes into lobbying there, too.
Mr Allan has mostly answered the question that I was going to ask, but I have just thought of another one. When I attend my party conference, there are more than 100 organisations there with stalls and they are lobbying that political party. They have all paid to be there, so I stop at every stall. Does that mean that I have to report that I have spoken to all those people over the three or four days of the conference?
I come back to my suggestion that the committee might want to look at the code of conduct again. At present, the code states that
As I said, we keep a diary, and our staff keep a diary for us, and I could publish those diaries at any time. Whenever I have gone to a party conference, people have asked me something like, “Can I meet you at 12 o’clock in the coffee room?” to discuss whatever. That is down in the diary, although generally half the time we are running late. Would that then become a freedom of information situation?
One of the difficulties with recording information on people to whom you have spoken is the question of whether the other person is content with the conversation being on a public register. That is a big issue. In addition to freedom of information issues, there are data protection issues if you put down the person’s name and address and what they talked about. Do you, for instance, have to get their consent to put the information in your diary?
This will be my last chance to ask you a question. Having met you before, I pay tribute to the work that you have carried out in the standards commission over the years. As I said, I know the commission very well from my time as a councillor. I have been reported four times over the years, but I was found not guilty.
A 100 per cent record—you cannot beat it.
Thank you very much.
My starting point is that lobbying is a legitimate part of the democratic process, and we must consider with great care anything that interferes with that. The Parliament should be reluctant to go down any route that inhibits people from making representations to their elected members.
I will ask the clerks at an appropriate point to ensure that we understand the impact of FOI legislation on MSPs’ activity, because I think that my view is different from the one that Stuart Allan expressed. Broadly, FOI legislation does not capture our diaries. Data protection is another issue, as the data subject, but not necessarily anyone else, would be entitled to see what we hold. We should ensure that we have a proper view on those matters.
I had wanted to raise the question of whether there is another way of addressing lobbying, perhaps by tightening up the code of conduct, the ministerial code and the civil service code, but I have had the opportunity to raise those issues in answer to earlier questions. I have set out—reasonably clearly, I hope—that if it is decided, notwithstanding what I have said, to go down the route of registration, the committee will have to design the regulation, whether it is high, medium or low regulation. If there is any question of going down the route of any form of regulation, that should be properly costed and a business impact assessment should be made. I am not someone who says, “We’ll just make this regulation—you will be able to do it within your own resources.” I have seen it all before. Regulation takes up somebody’s time and there is a cost, as there is with all such things.
Thank you, Mr Allan. We wish you all the best for the next stage in your life.