Some of the language used in privacy notices can be specialised. The Information Commissioner's website provides a useful introduction to key terms and concepts.
The purpose of the processing
During the course of our work we collect and use personal data for the purpose of ensuring that Parliament’s essential role in the democratic processes of Scotland is protected.
Where we take steps to reduce the risk of disruption to parliamentary proceedings, our usual booking procedures and associated privacy notice will change.
Should your attendance result in a deliberate disruption of parliamentary proceedings resulting in a formal ban on your future attendance, we will process an image captured from CCTV with your name and address. This means we can contact you to inform you of the ban and prevent your return to view proceedings in the Debating Chamber, Committees and other ticketed events for a specified period.
The categories of information processed
Normal category data such as names, addresses and telephone numbers.
Source of the information
Personal data is provided to us to directly from individuals (data subjects) at the time of booking tickets to view parliamentary proceedings or for other booked/ticketed events.
In the event of deliberate disruption of parliamentary proceedings or protest in the building, images are captured from the Parliament’s CCTV system.
Legal basis for data processing
Data protection law states that we must have a legal basis for handling your personal data.
The processing of personal data of individuals for the purposes of imposing a ban from attending parliamentary proceedings is necessary for the performance of a task carried out in the public interest (Article 6(1)(e) of the UK GDPR). The public interest is to ensure the safety of all visitors to Parliament premises; that the Parliament’s ability to carry out its essential democratic role is protected; and, the rights and interests of the public to engage with Parliament are protected.
Data sharing
This information is not shared with any other organisations or third parties.
The personal data is only shared internally with other departments within the Scottish Parliament where necessary.
Retention of data
Your name, image, duration of the ban and the details of the ban will be retained in accordance with the Scottish Parliament records management policy for a period of 1 year.
Children and young people safeguarding and child protection
Visitors under the age of 18 are not required to provide names and addresses and we will not store images of them from our CCTV.
In line with the principles underlying the National Guidance for Child Protection in Scotland (2014), published by the Scottish Government, our staff may report a concern to the relevant authorities if they come across an issue during their work which causes them to think that a child may be at risk of abuse or harm.
Your rights
Data protection legislation sets out the rights which individuals have in relation to personal data held about them by data controllers. Applicable rights are listed below. You can exercise your data subject rights in particular circumstances depending on the purpose for which the data controller is processing the data and the legal basis upon which the processing takes place.
The following rights may apply:
Access to your information
You have the right to request a copy of the personal information about you that we hold.
Further information on how to make a data protection subject access request.
Correcting your information
You have the right to ask us to correct the personal data we hold about you. We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.
Objecting to how we may use your information
You have the right at any time to require us to stop using your personal information for direct marketing purposes. In addition, where we use your personal information to perform tasks carried out in the public interest then, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue.
- please note that the right to object to the processing of personal data does not apply where the data subject has consented to the processing, subject to the right to withdraw consent
- the right to object to the processing of personal data for the purposes of a public interest task is restricted if there are legitimate grounds for the processing which override the interest of the data subject
- the right of erasure and the right to object to processing of personal data do not apply where personal data is processed for the performance of a legal obligation. This will be considered on a case by case basis and depends on what personal data is involved and the risks further processing of that data could pose to you
Deletion of your information
You have the right to ask us to delete personal information about you where:
- you consider that we no longer require the information for the purposes for which it was obtained
- we are using that information with your consent and you have withdrawn your consent – see Withdrawing consent to using your information below
- you have validly objected to our use of your personal information – see Objecting to how we may use your information above
- our use of your personal information is contrary to law or our other legal obligations
- please note that the right allowing for deletion or erasure of personal data (right to be forgotten) does not apply in cases where personal data is processed for the purposes of the performance of a task carried out in the public interest
- the right of erasure and the right to object to processing of personal data do not apply where personal data is processed for the performance of a legal obligation. This will be considered on a case by case basis and depends on what personal data is involved and the risks further processing of that data could pose to you
Restricting how we may use your information
In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information. The right might also apply where there is no longer a basis for using your personal information, but you don't want us to delete the data. Where this right is validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Withdrawing consent to using your information
Where we use your personal information with your consent, you may withdraw that consent at any time and we will stop using your personal information for the purposes for which consent was given.
Please contact us in any of the ways set out below if you wish to exercise any of these rights.
Changes to our privacy statement
We keep this privacy statement under regular review and will place any updates on this website. Paper copies of the privacy statement may also be obtained using the contact information below.
This privacy statement was last updated on 28 August 2023.
Contact information and further advice
If you have any further questions about the way in which we process personal data, or
about how to exercise your rights, please contact the Head of Information Governance
at:
The Scottish Parliament
Edinburgh
EH99 1SP
Telephone: 0131 348 5281
(Calls are welcome through the Text Relay service or in British Sign Language through contactSCOTLAND-BSL.)
Email: [email protected]
Please contact us if you require information in another language or format
Complaints
We seek to resolve directly all complaints about how we handle personal information but you also have the right to lodge a complaint with the Information Commissioner's Office online at: https://ico.org.uk/make-a-complaint.
Or by phone at: 0303 123 1113