Public Contracts (Scotland) Regulations 2006 (SSI 2006/1)<br />Utilities Contracts (Scotland) Regulations 2006 (SSI 2006/2)
I am sorry that we overran a bit on the first evidence session. The second item on our agenda is evidence on two pieces of subordinate legislation that have been referred to the committee. They are the Public Contracts (Scotland) Regulations 2006 and the Utilities Contracts (Scotland) Regulations 2006.
The UK public sector spends £125 billion each year on goods and services. I have had trouble in obtaining the relevant figure for Scotland, but I believe that it is about £5 billion. How that money is spent—whether it goes to companies that develop skills and inclusivity or to companies that seek simply to provide goods and services at the lowest cost—can have a major impact on our ability to meet profound economic and social challenges.
You are going over your submission, which we have. Do you need to read that into the record, or are you happy to accept that we have had the chance to read it?
I will be much briefer than the submission—I am nearly at the end.
I will ask first about a minor point. In relation to your point about regulation 7 implementing article 19, am I right that the more usual term is "social firm" rather than "sheltered workshop" and "sheltered employment"?
We are looking for the term "supported employment".
To be fair to the Executive, it has picked up that amendment and the terminology has been changed from "sheltered" to "supported".
My more substantive point is about regulation 30(2) and the list of criteria that will be judged to bring economic advantage. Do you have information about how other European countries have implemented the directive and whether they have broadened it out to include, for example, tackling long-term unemployment and skills training?
I do not have information about how other countries have implemented the directive in their domestic law, but one of the reasons for the new directives was to bring European law up to date with, among other things, recent case law.
If the regulations are accepted, will there still be a possibility in Scotland of court cases to challenge the differences between the definition of the directive here, European case law and the implementation of the directive elsewhere?
I am not a lawyer, but I understand that Scottish courts would treat previous case law as precedent. The Nord-Pas-de-Calais case sets an interesting precedent.
I commend you for bringing the matter to the committee's attention. I am really taken by the phrase that refers to tenders that are
If the regulations were in place and were mandatory, as we would like them to be, they would have an impact on some of the current and topical issues in relation to procurement. Obviously, the Ferguson situation is one such issue.
As regards the future framing of contracts that are not directly or indirectly discriminatory, and where the conditions are indicated in the contract, would it be sensible for Government to take cognisance of the total economic impact—even in a devolved Scottish context—and the tax benefit that could accrue from, let us say, a £20 million order to the likes of a shipyard? Should the Government also have regard to the social security impact that would ensue from having more people in work who actually pay tax? Would it be sensible to include that in the thinking process?
We would be treading in some difficult legal areas. The difference between Unison and the Executive is not vast. Although we have some sympathy with the position that Jim Mather outlined, we are constrained by European law on that point. The Nord-Pas-de-Calais case and others suggest that there are still significant limitations in European law on what member states and devolved Administrations can do in this area. The important point about the regulations is that they will allow us for the first time to ask the right questions about procurement and the people who are bidding and they will allow us to set minimum standards. The process is not based purely on cost. That was the limitation prior to the Helsinki bus case, many other European cases and, importantly, the introduction of the new regulations, which will implement the new directive.
I understand that. In essence, the fight against unemployment is shining out here. I am well aware of the need to comply with European competition law. I am also well aware of the need for us to have as competitive an economy as possible. I suggest that we may be able to remove some of the scales from our eyes and to consider the total cost of ownership. I refer not just to the fiscal and social security implications, but to long-term maintenance costs—the potential downtime of sending a ship back to Poland to be repaired, for instance, and the service disruption that can ensue if the ship has problems. This is beginning to look like a new era in which enlightened national self-interest can apply to our contracts. In that climate, should we take all the issues into account?
Potentially, it is a new environment, but we need to take maximum advantage of the flexibility in the directive. Our concern is that the Scottish Executive is taking too narrow a view of the opportunities.
Most of the points that you make relate to areas in which you believe there should be a mandatory approach, rather than an approach based on guidance. We will ask the Executive witnesses afterwards why they have opted for the non-mandatory route. Are you concerned partly because guidance has not yet been published, so you do not know how strong it will be? If the guidance had been published, that might have gone some way towards satisfying you on some issues. Would you like to flag up where that may be the case?
The TUC in London has been in discussions with the OGC about the guidance, and it has made suggestions—with varying degrees of success—as to how it could be strengthened. In some cases, the OGC has taken our comments on board, but in others it has not.
To be more precise, it has been done in some areas, but not in others. Is that a reasonable summary of the position?
I also highlight that there is benefit to business in mandatory provision. I know that the Executive will put the counter-argument that it would create business burdens, but there is also an issue of business certainty. I have spoken to a number of large companies that take the view that, if they know what the rules are, there is a level playing field. If the regulations are non-mandatory, different bodies may apply them in different ways. Arguments can be made on both sides.
My question is on that very point. I am interested in the assumption that that is why the provisions have not been made mandatory. What would be the effect of having different procurement regimes north and south of the border? Would Scottish business be at any competitive disadvantage or might it be at a competitive advantage?
To be frank, I think that the effect would be neutral. There are many areas in which different regulations apply north and south of the border—after all, that is largely what devolution is about—but the important point about Scottish regulations is that they should always be tailored to Scottish circumstances. Particularly in rural areas of Scotland, there are specific procurement issues that need to be taken into account, both in the regulations and in the guidance, to reflect the fact that we have a more disparate range of potential bidders. I know that a number of business organisations have concerns about that. We need to tailor the regulations in that way.
Is it right that trade unions in England and Wales have not applied similar pressure to have some of the options made mandatory? There has not been the same feeling there.
Yes there has.
The TUC has applied pressure down south just as the STUC has applied it up here.
The UK Government has received a certain amount of criticism for the way in which it has sought to get more people who are on incapacity benefit or disability living allowance back into work, for example. Will the regulations provide solutions that will help people back into employment?
I think that they will help to promote a more inclusive and a more highly skilled economy, although I am not sure that they will be a major part of the Government's push on incapacity benefit, which has been in the news over the past few days. However, they might make a small contribution to that.
Time is pressing, but Andrew Arbuckle has a question.
Is there any reason why the STUC did not want locality to be taken into account? I am thinking of the food industry, in particular. If the companies that won hospital contracts had to source their meat in Scotland, that would benefit primary producers, processors and the food industry overall. Is there a case for making local sourcing a consideration, especially in the food industry?
Elements of that can be taken into account, but one must be imaginative in doing so. I understand that the legal framework would make it difficult to do some such things. Some such factors could be recognised if the issue was addressed slightly differently. Under current EU law—even with the more flexible regulations—one is walking a very fine legal tightrope. It is important to emphasise that although the regulations give us flexibility on social matters, they do not change the rules on competition between member states, which are the underpinning law in relation to European procurement.
Mark—are you desperate to ask another question or can we move on to the next set of witnesses?
We can move on.
I thank the witnesses.
Our regulations give effect to European Union procurement directives that are intended to clarify, simplify and modernise existing EU law on public and utility procurement. Included in the regulations for the first time are obligations deriving from European Court of Justice case law.
Thank you, Iain. If I understand the STUC's evidence, the two items that particularly concern it are the implementation of articles 25 and 27. The word "deeply" is used in the context of both articles, so we might wish to focus on those issues in particular. How close are you to being able to provide the proposed guidance in relation to both articles, so that it can be seen whether it might be adequate?
To date, we have focused principally on preparing the regulations. To some extent, the timing of when we could produce guidelines would depend on how easy or difficult it might be to reach agreement. We would need to consult a number of stakeholders apart from the STUC. However, I suspect that we ought to be able to make reasonably rapid progress. I would suggest that it ought to be possible to provide guidelines within a couple of months.
We are already committed to producing guidance on a number of different issues that arise as a result of the new regulations. Work on that is in hand; we would just need to produce another set of guidance.
If I take you right, what you are saying is that you would be willing to have further meetings with the trade union representatives on the guidance that you will produce on those issues.
That is correct.
If, at the end of that process of discussion with the trade unions, there was still a view on their part that regulations might be more desirable than guidance, would it be possible to introduce supplementary regulations to address those and perhaps any other issues? In other words, I am asking you whether the situation at the moment is all or nothing.
We would be happy to review the situation after a reasonable period in partnership with the STUC. If, at that point—in, say, 12 months' time, after the guidance is published—it is clear that the guidance is not working, we would gladly revisit whether the provision ought to be made mandatory.
I am slightly worried about the phrase "not working", because to test that would imply a longer period than 12 months.
It could take longer than 12 months. It would depend on what issues arose. We would be happy to continue a dialogue with the STUC. If this is as big a problem as is being implied, we could identify issues in less than 12 months. The point is the stage at which we can take a rational view of what the right approach might be.
In his opening statement, Mr Moore talked about the fact that the regulations modernise and clarify public sector procurement. The STUC insists that the European Union directives extend the regulations' scope. Will you explain the difference between your view that the regulations modernise and clarify and the STUC's view that they extend the scope?
The directives extend the scope, particularly in connection with reserving contracts for supported businesses. In other respects, confusion has arisen over the fact that we do not propose to give effect to recitals in the directives. Text in the recitals of directives is not usually given effect in national implementing regulations. That is consistent with European Commission guidelines on good practice in implementing European Union law.
So there is extension in some areas and clarity in others. Recital 33, which the STUC quotes, mentions contracts that favour on-site vocational training, the employment of people who experience particular difficulties in achieving integration, the fight against unemployment and the protection of the environment. The environment is mentioned in regulation 30(2), but I cannot see how issues around unemployment, social inclusion and training are covered in the list of criteria, which refers to
Recitals 33 and 34 refer to conditions that one might attach to a contract to address wider social and environmental issues. That is dealt with in regulation 39. The text that you quoted is the criteria against which a contract would be awarded.
Social and environmental considerations are mentioned in regulation 39 as conditions. The regulation states:
That is right. The text in regulation 39 addresses conditions of contract imposed on the successful bidder, whereas regulation 30 deals with the process by which someone arrives at a decision to award the contract. They are two subtly different things.
Could there be a difficulty if you brought in the criteria on social inclusion and unemployment only at a later stage, in regulation 39, rather than dealing with them upfront in the contract in regulation 30?
The two are not incompatible. We could have contract conditions aimed at tackling a wide range of social and environmental issues. Equally, where they are relevant to the contract in question, they can be taken into account in the decision to award the contract.
Why have you chosen to make regulation 38 non-mandatory again? Simply requiring that sources of information on taxes, environmental protection and so on be made clear does not seem too onerous. I do not understand why such a low-level requirement, which ensures that bidders take such information into account, should be an issue.
Part of the reasoning behind the regulations was to provide as much flexibility as possible. The case for making such provisions mandatory is stronger with exceptionally high-value and high-profile contracts; however, not all public contracts are of such high value and it might not be necessary for such information to form part of the process. As a result, we felt that it was right to give people the chance to determine the issue on a case-by-case basis.
If we made article 27 mandatory for each and every public and utilities contract, any public or utility body that failed to provide all the information listed in the article—or that got the information wrong—could find itself facing a legal challenge. Our difficulty with such a requirement is that it would place a significant risk and burden on bodies right across the board. However, I can certainly envisage working with the STUC on guidance that puts the onus on public bodies either to provide information and assess bidders on it or to have a good reason for not doing so.
How will you monitor the operation of the regulations? In particular, how will you monitor the aspects that Mark Ballard has highlighted against the Executive's cross-cutting objectives such as closing the opportunity gap, sustainability and so on?
We have been engaged for some time in a pilot project on social conditions in contracts and we are now working with the office of the chief researcher on examining how the various pilots have worked in practice.
You said that you were willing to have an on-going dialogue with the trade unions on articles 25 and 27 and any other issues that might arise. Would it be possible to incorporate monitoring of the processes in those discussions to ensure that the trade unions are involved?
We would have no difficulty with that.
I am pleased to hear that you want to go the extra mile to address the STUC's concerns, because doing so could be very productive and constructive.
Are you referring to the comment that we are setting out in regulations for the first time provisions that have already been in place as a result of decisions made by the European Court of Justice?
Yes. I was referring to your earlier comment that, essentially, the regulations make explicit what you have already been doing—or tending towards doing—when framing contracts. It is for you to tell me to what extent you were moving in that direction.
Part of the remit of the Scottish procurement directorate is to disseminate information on changes to procurement policy or decisions of the European Court of Justice that have an impact on how public bodies conduct their procurement activities. We write to public bodies to draw such changes to their attention. As Paul McNulty said, we can disseminate information, but we do not have a monitoring or enforcement role.
The key thing is the effectiveness of the dissemination in the context of, say, the recent Ferguson orders or the Caledonian MacBrayne order that went to Poland, the Northern Lighthouse Board order that went to Poland and the case involving the Scottish Fisheries Protection Agency order. How did you manage to get the message on procurement through to our own Executive?
Dave Watson will correct me if I am wrong, but I believe that the STUC has recognised that there are difficulties in addressing the local economic impacts of procurement processes. It is fair to say that the added social issues might not have had an impact on any of the procurements to which you refer. The directive and the regulations allow us to write into contracts, for example, a requirement that the winning bidder must recruit a given number of the long-term unemployed. It would be wrong to view the regulations or the directives as potentially offering any—
I have a slight suspicion that if this conversation were taking place in French or Spanish, the answer might be slightly different, but I will leave the matter hanging.
I think so, and I would like to explain why. Business representatives, the Federation of Small Businesses, the Confederation of British Industry Scotland and the Scottish Chambers of Commerce asked us to look at two key aspects. They saw two priorities for ensuring that Scottish small and medium-sized enterprises have a better chance of winning public contracts. One was the simplification and standardisation of procurement procedures, and the regulations certainly help in that respect. The other key recommendation was that we do more to publicise the lower-value contracts that are often not advertised. That is what the regulations do, and that is one of the key differences between our regulations and those of the Office of Government Commerce.
As the procurement requirements become common practice and people start to adhere to them more fully, what impact will they have on the procurement savings on which the Executive is hanging a fairly material hat vis-à-vis efficient government?
We think that the regulations will support the simplification and modernisation that we talked about at the outset. They should help to support and underpin the efficient government targets.
I thank the witnesses for their evidence. We will take their statements in relation to future liaison with the STUC into account in moving the matter forward.