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I welcome everyone, including the Minister for Communities, who makes regular appearances at our meetings. I also welcome the officials whom she has brought with her.
I am delighted to be back at a meeting of the Social Inclusion, Housing and Voluntary Sector Committee. I will speak briefly about the introduction of mandatory licensing of houses in multiple occupation. In 1997, the Scottish Labour party manifesto promised to introduce mandatory licensing to provide protection where it is most needed for tenants in HMOs. I am glad that we have reached the stage of putting to the committee the Civic Government (Scotland) Act 1982 (Licensing of Houses in Multiple Occupation) Order 2000, which will make that protection a reality.
Thank you, minister. Although I am sure that the committee has a lot of sympathy with your comments, we seek clarification on a number of issues.
We have received representations from ARLA on a number of points. However, its main concern—which is not quite the concern that you have raised, but is directly related to it—is what happens to tenants already in HMOs if the landlord does not get a licence. The Civic Government (Scotland) Act 1982 allows the landlord—or the applicant—to claim reasonable excuse. In our view, there would be reasonable excuse as long as the landlord took steps to rectify the situation either by terminating the tenancy—which they would be allowed to do in conformity with the legislation—or by taking steps to improve conditions.
I accept that, but is not ARLA flagging up a particular problem with people who wish to grant a tenancy immediately but are still in the process of applying? I think that you have extended the period of grant application from six months to a year.
That is right.
Will that not mean some delays in the current situation, which might cause problems for student accommodation and such like?
We have tried to strike a balance by suggesting a 12-month application period to ensure that there is not an undue delay in bringing a property up to standard and to avoid circumstances where the tenant might feel any unnecessary insecurity because the registration has not been achieved or the property has not been brought up to standard. The 12-month application period is the best way in which to balance the rights of the tenant to live in a safe and secure property with the need to give a well-meaning landlord the opportunity to register the property and to act on any local authority conditions on that registration, such as improvements to management or fire safety.
Did you have prolonged discussions with ARLA? What was its response to your recent statement?
I will ask Colin Affleck to answer that question, as he dealt directly with the organisation.
We exchanged letters with ARLA and took some of its points about an earlier draft of the order into account in the final draft.
Does that mean that there would be no conflict between different pieces of legislation?
That is right.
I want to clarify one point. If a landlord is turned down for a licence and has to give notice to his tenants, is he given the option to continue operation if he undertakes to carry out remedial work?
Yes. If he carried out the work that was required by the council, he would get a licence.
The landlord would apply for a licence and the local authority would tell him that it would be prepared to grant a licence if he carried out certain work. The idea behind the 12-month period for application is to give the landlord time to carry out the necessary work. That partly came out of the experience in Glasgow, where the council was reluctant to give conditional licences under the discretionary licensing scheme. It was found that landlords could not carry out the work in six months. Our proposal emerged from that experience and from research that we commissioned on good practice in previous schemes.
Although there is general agreement and welcome for what we are trying to do, the committee's job is to scrutinise the detail of the legislation. If a landlord with sitting tenants is refused a licence, he has basically two options. First, he has reasonable excuse to give tenants notice under the 1982 act. Secondly, he can undertake to upgrade the premises and apply for a new licence, which means that a new licensing period kicks in. At that point, would that landlord be committing a criminal offence under the order, or would he be covered by the fact that he was going to apply for a new licence, perhaps on the day after he is refused?
I envisage that authorities would liaise with applicants before the stage of refusal was reached so that applicants would be aware of what the conditions would be. Rather than learning that they had been refused and then finding out what conditions were to be complied with, they would find that out in advance. In cases in which applicants find out about the conditions at the point of refusal, there is scope for the authorities to grant a temporary licence.
That is an area that we definitely wanted to pursue with you, but I think that you have covered it to our satisfaction.
I will answer on the politics of that and then the officials can give a technical answer. Although this has not featured in the debate so far, it is important to emphasise the fact that the powers to act are reinforced by those under the Housing (Scotland) Act 1987. They include powers to impose a management order and management code; to make a work order; to require a notice that the work is carried out; to limit the number of people living in a property; and to impose a control order to take possession if orders are not complied with. The problem is that local authorities have found that incredibly onerous, partly because the six-month period has not been long enough. If the ultimate result is a control order under which authorities have to manage HMOs, an area in which they have no competence, that is a very unattractive proposition.
What resources will be made available to local authorities to carry out these important duties, particularly in a city such as Edinburgh, where there are many rented flats and so on?
It is intended that the scheme should be self-financing. There will be an obligation to register. In the current models, the charges for registration vary between £100 and £400. We intend to give local authorities discretion to set a registration fee that will allow them to cover their costs. There is no doubt that considerable costs in upgrading properties will be incurred by landlords. Given the extent to which landlords benefit from rental income, including a substantial chunk from housing benefit, we think that in large part they should bear the cost of upgrade. Of course, improvement grants are available, although there is an obligation to make grants available only where there are issues of fire safety.
You said that the scheme should be self-financing. Presumably, that will ultimately be the case, but an initial investment by local authorities will be required. I support the scheme completely. You recognise the administrative burden on local authorities of the licensable occupancy threshold and the way in which it is being reduced over three years from five to just over two. Certain local authorities, such as those containing seaside towns, which have a higher number of HMOs per head of population, may be affected. My concern is the initial investment that will be required by local authorities to recruit and train the people who will carry out the licensing process.
Seven authorities are already operating schemes. Generally, they correlate with areas in which this has been a material consideration locally. I know that those authorities are willing to offer advice on implementing schemes so that they are self-financing. The discretionary scheme in certain areas has had difficulties in covering its costs because only 300 properties are covered. It is intended that this scheme should cover 12,500 private properties and 4,000 public properties, so the cost will be spread over a much higher number of properties, all of which will have to pay a registration fee that will be set at the discretion of the local authorities. Spreading the cost over more than 16,500 properties may make the management of cost easier than it has been under the discretionary schemes.
Can you confirm that bed and breakfasts, which in seaside towns can have almost permanent residents, will be included?
I will allow the officials to comment on the decision to exempt religious orders. On the point about bed and breakfasts—officials can clarify the legal niceties—the definition that we adopted was that it was whether buildings were people's principal residences that should determine whether they qualified as HMOs. We used that definition to get around those cases where employers offer accommodation free. The definition is based not on the payment of rent, but on the number of unrelated families living in one house as their principal residence. For example, in the national health service, nurses' accommodation, if it is the principal residence of the nurses, will be included, but somebody who is temporarily staying in hospital but who has a home somewhere else will not be covered by the definition. That is the sort of judgment that would have to be made about bed-and-breakfast accommodation.
It is very important that it should be included.
Bed and breakfasts would be included if they met the other aspects of the definition relating to the number of people, composition of the household, and whether facilities are shared. That is complex, but bed and breakfasts are treated no differently from other forms of accommodation.
I did not anticipate that we would follow this line of questioning; however, there might be one or two more questions in that area.
If the licensing fee is to be determined by each local authority, what is the guarantee that they will base that fee on the cost of administering the scheme, rather than using it to gain revenue for other areas?
Their good will. We have not sought to regulate that. I will seek clarification from officials on those points. We have had one round of consultation with COSLA and are in the final stages of consulting on the terms of the guidance. There is no reason why the committee should not have a view on several areas that it would ask the working party on guidance to consider. For example, might local authorities be prepared to consider minimum conditions on fire safety as they relate to houses of religious order, but not to the number of cookers in other houses in multiple occupation? We might ask COSLA what undertaking it might be prepared to give that it would not cross-subsidise other areas.
I am sure that we will take up that suggestion.
Further to that point, the procedural costs will vary according to geographical circumstance. That could lead to great variation in the cost of licensing. Do you have any plans for additional settlements for local authorities in the rural and Highlands and Islands areas to meet those extra processing costs?
There are two issues, one of which is the compliance cost. We have spent some time estimating the likely compliance cost for landlords as a result of the conditions imposed as a result of the licensing. We found it very difficult to estimate potential compliance costs because we have a sample size of only 300 properties in seven authorities. The definition that we have drawn up will cover 16,500 properties—12,500 in private occupation. The working party has tried to scope compliance costs in general terms. The principle that the working party has followed is that the compliance costs should fall on the landlord, because of the rental stream that they accrue from the property.
We will certainly be monitoring the operation of the new scheme. We have had discretionary licensing, but we will need to keep a close eye on the scheme.
Are you suggesting that there could be cross-subsidy?
There could be cross-subsidy between different licensing activities.
That is not quite what the minister suggested.
I said that, so far, we have not sought to secure any undertaking from COSLA. However, that is something that the working party would look on favourably. I cannot speak for the working party, but that seems to be a legitimate suggestion to pursue.
Does that not question the approach of applying such licensing in the same way as for bars and restaurants? As Fiona Hyslop suggested, might it not be more appropriate to operate such a scheme within a housing framework, rather than a licensing one, particularly given the likelihood of cross-subsidy?
Wearing my local government hat, I am acutely aware of COSLA's anxiety about the Parliament micro-managing how local authorities account for things in budgetary terms. Although we did not have a completely happy experience with improvement grants and their reduction when they were put into the capital allocation, we nevertheless felt that that was a fair price for local authority discretion. I do not want to prejudge the working party's conclusions, but it is wholly appropriate for the committee to offer a view on such matters.
The committee will probably pursue that issue.
I have several issues relating to the effectiveness of the potential legislation that I want to raise with the minister.
I will give an answer and my officials will add some detail. The identification of the owner might be a problem when the owner is a company and registered elsewhere. The same requirements fall on corporate bodies, trusts and partnerships as fall on individuals. The principle is that the same criminal sanctions apply to an owner who lives abroad and non-compliance would be dealt with under the Housing (Scotland) Act 1987. As we said earlier, the core housing legislation would be the basis of any action.
As you have already said, that is not the most effective way of dealing with non-compliance from companies or foreign landlords. Bearing in mind that many properties are controlled by factors or letting agencies, is there potential for having a nominated person—as is the case for pubs and so on—who would have to lodge a bond or something? In situations of difficulty, that would allow the order to be enforced.
That is a point to which we have given careful consideration. An earlier draft of the order included a provision that the person applying for the licence should be the person who was responsible for the day-to-day management of the property. However, we had strong representations from Glasgow City Council about the fact that there is a common arrangement under which there is a head tenant—for example, one student takes out the lease and then sublets the property. In those circumstances it would be that student who would be required to get the licence and would effectively carry the burden of this legislation. We thought that that was quite wrong and would present an easy way for landlords to avoid the effect of the regulation. That is why we switched the emphasis to the owner. Clearly, the situation is not so straightforward in relation to owners who live abroad. However, if we consider what we know about the privately rented sector, particularly houses of multiple occupancy, that is a fairly uncommon situation.
I want to ask about the numbers of multiple occupancies in an area. In Marchmont in Edinburgh, for example, about 30 per cent of the houses are in multiple occupancy because of the student presence. Will the local authorities have powers to declare that there are enough multiple occupancy licences in an area?
Indeed not. Local authorities have planning discretion and they are able to consider the amenity value of a location as a criterion in the approval of planning applications under the licensing scheme. We hope that the formalisation of that scheme will create the opportunity to use the discretionary planning framework.
Would it be helpful to include in the guidance a degree of linkage between the two areas? The point that you raise is crucial for the major cities.
The guidance contains a reference to planning permission. If planning permission is required—and it might not be—the applicant needs to get it. The committee might feel that the reference needs to be strengthened. I am happy to take that on board.
That would be helpful, thank you.
I want to talk about funding. Currently, 25 Scottish local authorities do not operate any kind of licensing system. They will be required to set up some kind of apparatus for licensing. It seems to be suggested that the scheme will be funded by fees that will not begin to flow until after the apparatus has been set up. Are you saying that the local authorities must find money for the set-up of the apparatus from their existing budgets or that they should increase the licensing fees for taxis, restaurants and so on to fund the initial costs?
We expect that most of the local authorities will have little demand for licensing requirements. As most HMOs are in the four cities, only a small operation will be required and could be built on to their existing licensing arrangements. The key departments that already exist—the environmental health department, the housing department, the fire department and so on—would be involved. Any extra costs will be recouped in due course through the licensing fee system.
Ayr now has a university campus and the town has experienced a huge growth in multiple occupancy. South Ayrshire Council has been cutting budgets right, left and centre. It has closed the Carrick Street centre because it could not afford to pay for the wardens and the electricity. Are you saying that it can afford to employ another two or three inspection officers?
We said that houses that are in multiple occupancy and are in a safe condition—the vast majority—will now generate revenue for local government in Scotland. It is important that the burden for the repair of the small minority of properties that are in need of extensive repair is borne by the slum landlords who have benefited greatly from state revenues over a long period. We are confident that the vast majority of landlords, private and public, will receive automatic registration. A revenue stream will be generated quickly. We have allowed local authorities to set the level as they feel appropriate. If the committee wants to suggest an area of the housing budget from which the money to support the scheme could be culled, we would be happy to listen. The critical point is that the significant costs will not come from monitoring but from compliance. That burden should fall on those who have been inappropriately profiting from the public purse for too long.
I invite the minister to move the motion.
Motion moved,
That the Social Inclusion, Housing and Voluntary Sector Committee in consideration of the Civic Government (Scotland) Act 1982 (Licensing of Houses in Multiple Occupation) Order 2000 recommends that the Order be approved.—[Ms Alexander.]
Motion agreed to.