To ask the Scottish Executive how much was spent by each NHS board in each of the last five years on (a) administration and (b) management, expressed as (i) a percentage of total budget and (ii) per head of population.
Administrative and management staff make an invaluable contribution to the operation of the health service, organising services in a way which provides equitable access to the highest possible levels of sustainable quality care and ensuring that the patient’s journey through the system is made as smooth as possible, for example through effective management of patient records and efficient scheduling of appointments.
Administration
(a) The amount spent by each NHS board in each of the last five years on administration, expressed both as (i) a percentage of total budget, and (ii) per head of population was:
| | 2000-01 | 2001-02 | 2002-03 |
| | (£000) | % | Cost Per Head (£) | (£000) | % | Cost Per Head (£) | (£000) | % | Cost Per Head (£) |
| Argyll and Clyde | 4,317 | 1.02% | 10.19 | 4,228 | 1.03% | 9.98 | 4,388 | 1.01% | 10.43 |
| Ayrshire and Arran | 3,185 | 0.88% | 8.53 | 3,267 | 0.92% | 8.75 | 2,257 | 0.59% | 6.13 |
| Borders | 1,599 | 1.50% | 14.96 | 1,636 | 1.61% | 15.30 | 1,539 | 1.40% | 14.39 |
| Dumfries and Galloway | 1,808 | 1.18% | 12.40 | 1,844 | 1.24% | 12.65 | 1,277 | 0.80% | 8.64 |
| Fife | 2,862 | 0.92% | 8.17 | 3,327 | 1.09% | 9.49 | 2,583 | 0.80% | 7.39 |
| Forth Valley | 2,514 | 0.96% | 9.04 | 2,605 | 1.04% | 9.37 | 1,888 | 0.70% | 6.76 |
| Grampian | 4,217 | 0.88% | 8.06 | 4,355 | 0.95% | 8.32 | 3,456 | 0.69% | 6.57 |
| Glasgow | 7,461 | 0.77% | 8.25 | 8,043 | 0.85% | 8.89 | 9,449 | 0.91% | 10.88 |
| Highland | 2,827 | 1.34% | 13.55 | 2,875 | 1.40% | 13.78 | 2,824 | 1.27% | 13.52 |
| Lanarkshire | 3,681 | 0.73% | 6.55 | 3,919 | 0.76% | 6.97 | 2,852 | 0.53% | 5.16 |
| Lothian | 6,405 | 0.89% | 8.17 | 6,747 | 0.94% | 8.61 | 4,486 | 0.60% | 5.76 |
| Orkney | 709 | 3.09% | 36.40 | 765 | 3.50% | 39.27 | 589 | 2.47% | 30.65 |
| Shetland | 645 | 2.34% | 28.74 | 619 | 2.29% | 27.58 | 611 | 2.02% | 27.82 |
| Tayside | 3,632 | 0.86% | 9.42 | 4,683 | 1.11% | 12.15 | 2,721 | 0.61% | 7.00 |
| Western Isles | 1,313 | 3.29% | 48.31 | 1,562 | 3.82% | 57.47 | 1,446 | 3.23% | 54.67 |
| | 47,175 | | | 50,475 | | | 42,366 | | |
| | 2003-04 | 2004-05 |
| | (£000) | % | Cost Per Head (£) | (£000) | % | Cost Per Head (£) |
| Argyll and Clyde | 4,913 | 1.04% | 11.78 | 5,588 | 1.06% | n/a |
| Ayrshire and Arran | 2,747 | 0.66% | 7.48 | 2,938 | 0.58% | n/a |
| Borders | 1,427 | 1.15% | 13.18 | 1,592 | 1.08% | n/a |
| Dumfries and Galloway | 1,777 | 0.99% | 12.07 | 1,898 | 0.89% | n/a |
| Fife | 3,738 | 1.03% | 10.62 | 4,306 | 1.01% | n/a |
| Forth Valley | 2,165 | 0.75% | 7.74 | 2,619 | 0.77% | n/a |
| Grampian | 4,140 | 0.78% | 7.91 | 3,578 | 0.59% | n/a |
| Glasgow | 12,410 | 1.13% | 14.32 | 11,721 | 0.92% | n/a |
| Highland | 3,065 | 1.25% | 14.66 | 4,858 | 1.60% | n/a |
| Lanarkshire | 4,028 | 0.71% | 7.28 | 4,380 | 0.66% | n/a |
| Lothian | 5,010 | 0.54% | 6.42 | 4,168 | 0.44% | n/a |
| Orkney | 626 | 2.44% | 32.42 | 640 | 2.06% | n/a |
| Shetland | 641 | 2.02% | 29.31 | 736 | 2.04% | n/a |
| Tayside | 3,909 | 0.83% | 10.11 | 5,162 | 0.94% | n/a |
| Western Isles | 1,522 | 3.24% | 58.31 | 2,112 | 3.91% | n/a |
| | 52,118 | | | 56,296 | | |
Administration
The boards’ spending on administration costs are taken from note 6 of the published annual accounts for each respective financial year.
The guidance issued on administration costs is based on the Code of Practice for Best Value Accounting for Local Authorities, which focuses on costs of the boards’ strategic functions that are not included in the cost of service provision. Expenditure will include the costs associated with the board’s responsibilities for the planning and commissioning of health care for its resident population (such as statutory reporting, strategic planning, commissioning of health care and financial projections), but not those costs associated with the provision of health care and other non-clinical services provided by the board.
Budgets
The total budget of each board is their Revenue Resource Limit (RRL) which is reported in their annual accounts.
In 2000-01, before resource budgeting was introduced to the Scottish Executive, boards did not have a RRL therefore for 2000-01 their budget has been assumed to be their Total Revenue Allocation which was also reported in their Annual Accounts.
Population
The figures for the population of each board area is taken from Report 086 of the Cost Book, no figures are yet available for 2004-05.
Management
(b) The amount spent by each NHS board in each of the last five years on management, expressed both as (i) a percentage of total budget, and (ii) per head of population was:
| | 2000-01 | 2001-02 |
| | (£000) | % | Cost Per Head (£) | (£000) | % | Cost Per Head (£) |
| Argyll and Clyde | 22,884 | 5.41% | 54.04 | 23,896 | 5.80% | 56.43 |
| Ayrshire and Arran | 18,632 | 5.17% | 49.90 | 20,259 | 5.73% | 54.26 |
| Borders | 6,753 | 6.34% | 63.17 | 7,241 | 7.11% | 67.74 |
| Dumfries and Galloway | 8,662 | 5.67% | 59.41 | 8,939 | 5.99% | 61.31 |
| Fife | 16,066 | 5.14% | 45.85 | 19,397 | 6.37% | 55.36 |
| Forth Valley | 11,828 | 4.52% | 42.55 | 12,637 | 5.04% | 45.46 |
| Grampian | 29,609 | 6.19% | 56.57 | 31,862 | 6.93% | 60.88 |
| Glasgow | 72,357 | 7.45% | 80.01 | 74,003 | 7.78% | 81.83 |
| Highland | 10,263 | 4.86% | 49.20 | 12,041 | 5.88% | 57.72 |
| Lanarkshire | 33,315 | 6.61% | 59.28 | 35,659 | 6.96% | 63.45 |
| Lothian | 48,099 | 6.65% | 61.38 | 47,758 | 6.65% | 60.95 |
| Orkney | 885 | 3.85% | 45.43 | 1,076 | 4.92% | 55.24 |
| Shetland | 872 | 3.16% | 38.86 | 1,152 | 4.25% | 51.34 |
| Tayside | 35,005 | 8.29% | 90.80 | 30,434 | 7.19% | 78.95 |
| Western Isles | 1,947 | 4.88% | 71.63 | 1,992 | 4.87% | 73.29 |
| | 317,177 | | | 328,346 | | |
| | 2002-03 | 2003-04 |
| | (£000) | % | Cost per head (£) | (£000) | % | Cost per head (£) |
| Argyll and Clyde | 25,680 | 5.90% | 61.04 | 25,548 | 5.42% | 61.27 |
| Ayrshire and Arran | 22,454 | 5.89% | 60.97 | 24,387 | 5.86% | 66.42 |
| Borders | 7,882 | 7.18% | 73.70 | 7,790 | 6.26% | 71.94 |
| Dumfries and Galloway | 9,212 | 5.77% | 62.34 | 7,438 | 4.13% | 50.53 |
| Fife | 19,142 | 5.93% | 54.74 | 22,823 | 6.31% | 64.85 |
| Forth Valley | 15,764 | 5.85% | 56.45 | 17,285 | 5.97% | 61.80 |
| Grampian | 34,923 | 6.98% | 66.41 | 35,849 | 6.78% | 68.49 |
| Glasgow | 81,850 | 7.91% | 94.28 | 92,369 | 8.38% | 106.62 |
| Highland | 12,663 | 5.70% | 60.61 | 13,775 | 5.63% | 65.88 |
| Lanarkshire | 36,903 | 6.82% | 66.70 | 40,907 | 7.22% | 73.91 |
| Lothian | 57,599 | 7.70% | 73.94 | 58,732 | 6.36% | 75.30 |
| Orkney | 1,260 | 5.29% | 65.56 | 1,245 | 4.85% | 64.48 |
| Shetland | 1,280 | 4.24% | 58.29 | 1,556 | 4.90% | 71.13 |
| Tayside | 33,260 | 7.50% | 85.56 | 34,813 | 7.36% | 90.06 |
| Western Isles | 2,037 | 4.56% | 77.01 | 2,355 | 5.01% | 90.21 |
| | 361,909 | | | 386,871 | | |
Management
The figures for Management costs are taken from Scottish Financial Return (SFR) 5.2, which is completed by each hospital and submitted to the NHS National Service Scotland Information and Statistics Division for publication in the Cost Book.
The above costs report the administrative and management costs of running all hospitals in NHSScotland. The range of support services in a hospital which are considered management and administrative include:
Hospital Medical/Paramedical Administrative Support;
Senior Nursing and Hospital Administrative Support;
Medical Records;
Hospital administration, including senior management, and
Administrative agency staff and agency services.
The figures for 2004-05 have not been published.