I welcome Dr Peter Collings to this morning's meeting and invite him to make an opening statement to assist us with our resource accounting and budgeting inquiry.
I thought that it might help the committee if I made a few comments about how the process has been going and how prepared we are for it.
I am sure that the committee will ask you questions on those and other issues.
I agree with all those points, which is why we have placed particular emphasis on senior staff, not just on the people who are working with and producing the numbers every day. People appreciate certain aspects of RAB, such as the fact that what counts at year-end is not whether the cash has been got out the door but—in the case of grants, for example—what has happened that means that grant is payable.
As we have frequently discussed how inputs, outputs and—increasingly—outcomes can be reflected in financial information, we will be interested in how that aspect develops over time.
I hope that it will do both. Our accounts will never be terribly simple, partly because we do so many things. However, if we produce accounts that look more like the accounts of other UK organisations and that contain copious notes explaining the entries, there is far more chance that people who are interested in expenditure will be able to understand what is going on. As a result, I hope that RAB will add to transparency, which is an important part of public accountability.
What is the motivation behind the Scottish Executive professionals pursuing RAB? Is it that, because the system seems to have worked in the private sector, we should copy it, or is it because it will improve democratic accountability and managerial efficiency?
The answer is both. In principle, if we can work out more sensible costings for what we do, we should be able to manage those things better; if we have a balance sheet that shows our fixed assets, that will take us some way towards managing those assets.
Halfway through your answer, I think that you had a slip of the tongue and said public sector when you meant private sector. Perhaps we should make it clear for the record that we are copying what the private sector does.
Yes.
Dr Shaoul, who was one of our witnesses and who is much cleverer than me, thought that resource accounting could mean that control over quangos is less good than it is at present. Do you think that there is any substance in that argument? Government finance is increasingly done through public-private partnerships, leasing and outsourcing. The argument is that resource accounting and budgeting could make control worse.
There are two separate issues. The first is how public services are delivered. That gets us into the area of public finance initiatives, PPPs and outsourcing, which also brings us into the political arena, on which I cannot comment.
Could I ask you to clarify that point, Peter? Jean Shaoul's argument was, I think, that the introduction of capital charging was producing a revenue stream and so was a sort of precursor to PFI. Capital charging created the conditions whereby PFI could take over the provision of assets.
It is true that, under resource accounting and budgeting, we are comparing like with like when looking at the accounting treatment of publicly funded assets and of assets that are funded through PFI, whereas, under cash accounting and budgeting, we were not comparing like with like. I think that we ought to be comparing like with like, so to that extent RAB is a good thing. It makes what we are doing much clearer.
Explain to me how the system would work. Let us imagine that I am head of a school, with an old school building that has all been paid for. How am I supposed to produce a revenue stream or to account for the capital value of the school—which might be quite high—without benefiting from it?
First, resource accounting and budgeting does not apply to local government, which has its own system of accounting. That system is a mixture and includes accrual accounting, which is similar to RAB. However, local authorities fund most of their capital expenditure by borrowing and so have genuine spending on loan charges.
The national health service has now had RAB for about six or seven years, I think.
In principle, RAB started in the health service in about 1992 and was phased in over the next three or four years.
I know that that is not under direct control, but comes, or presumably has come, under part of the consolidated account. Can you give me some examples of where RAB has had a positive effect? We have had it for six years; if it is to involve more than simply bringing us into line with the private sector and making government more open and transparent—which is welcome in itself—but is to drive management decisions, there should now be good evidence of that in the health service.
The main evidence that I have come across was in research suggesting that the effect of a capital charge regime had been to make managers look at their assets. Traditionally, the health service has held a great deal of land and buildings that have been no longer necessary or, indeed, appropriate for the delivery of services. Research has suggested that capital charges have made managers examine that fact and consider whether it is sensible to keep to the same approach.
You said that year-end funding would be affected. That has been a matter of public concern. Last year, as every year, the annual underspend was highlighted. What effect should RAB have on year-end funding? Does the roll-on expenditure make a difference to the funding that is left at the end of the year, which is carried forward?
The amount will be calculated on a resource basis. In the case of some grants that we give, if they are allocated some months in arrears—after the activity that is being funded has happened and audited claims have been received—that expenditure will be counted in the year when the activity takes place, not when the cash is paid out. To that extent, we will be working on more realistic figures for what we have spent.
You said that the effect on the budget aggregates was £1.2 billion or so. I am interested in finding out how that is calculated, how that will change as we go forward and what that actually means. How—specifically and, in more detail, by area—was that figure of £1.2 billion, which was allocated by the Treasury, worked out?
That was worked out by us. It was what we asked the Treasury for and the Treasury agreed our numbers. The figure was based on forward projections of the fixed assets of each of our expenditure programmes. We took the figures from our accounts—resource accounts, which were produced only to a draft stage for 1998-99.
That is quite clear. We will probably want to return in a few moments to how the capital values were worked out.
As far as the process is concerned, the assumption is that that part of the allocation will be brought into departmental expenditure limits in the next spending review, in 2002—although that to some extent depends on events between now and then. The first financial year for which that will be done will be 2003-04.
That is what I find difficult to do. Will you give an indication of what the differentials are? I have found it difficult to establish them using the source that you have mentioned, specifically in areas of comparable spending in Whitehall departments. Is there a differential in spending between Scotland and the rest of the UK with respect to capital charges? For example, is spending 15 per cent higher or lower? I ask that because, if there is a differential, Barnett will, over a long period, produce a convergence in the capital charges aspect. We need to know where the differential lies, if there is one. Can you provide that information?
We can give you some idea about that, although that is easier for some areas of the budget than for others. A major area to consider is roads. The road network is the biggest asset on a balance sheet. I would be happy to write to the committee with information on that.
That would be helpful, particularly if it threw some light on the roads issue, which has cropped up consistently.
That would be useful, as we are having difficulties getting a Treasury official—the main source of the information—to come here.
I am sorry; I do not quite understand the question.
There is £1.2 billion extra in the Scottish budget. Where is that money expended?
That money is not cash. We calculate our expenditure according to rules set out by the Treasury. That expenditure is compared with our budget, which has been calculated against the same set of rules. That is used to determine whether we have an overspend or an underspend. The money is not cash out the door. Separately, we receive from the Scotland Office and other sources the cash that is required in each year to allow all the expenditure to happen. That is a different figure. For the years of the present spending review, we will get the cash that we estimate is required to deliver the resource budget aggregates described.
I understand the problem because I am puzzled. Does that mean that the budget documents that we debate will include £1.2 billion of resources that does not really exist? We cannot spend it or allocate it—if not to capital, then to something else. I am struggling to grasp this.
We could allocate it to something else if we no longer had the assets that generate the capital charge. If we disposed of a massive amount of assets so that the capital charge was less than that, we could spend the difference on things that are cash going out the door.
So there is an incentive that relates to the point that Mr Ingram made earlier. In summary, there is £1.2 billion in the budget that does not exist.
It does not exist as pound notes, but it is included in the calculation of the aggregates that control our expenditure.
I understand.
I want to take that further. First, if a unit that has to meet its capital charge within its own budget fails to do so, it has to find the money, in real terms, from its income. To that extent, it is real. If the money does not meet the capital charge for any reason, you may have to forgo staff or new equipment. The money is not around to spend.
I agree with both points. The Treasury has indicated that the RAB aggregates that will be used to control expenditure fit well with the fiscal rules that have been adopted by the Treasury—the Treasury considers it more appropriate for fiscal control to use aggregates calculated on a RAB basis as opposed to on a cash basis. To that extent, and considering the points that Dr Simpson made, the whole thing is real.
I want to clarify that, as it is a difficult concept. There is a capital charge on an asset that is not being used. For example, we have hospitals that are redundant. If we can release assets by selling them, we reduce our capital charge. However, the money still comes into our budget, so we can spend it another way.
That is correct, but the running costs for the new hospital would be much less than for the old one, because its design would be appropriate for the delivery of modern medicine. Therefore, the overall cost of providing the health care would be unchanged or, in some cases, reduced.
Which makes the whole thing real. That is the point: we do not hang on to assets that are either redundant or that are inappropriate due to their maintenance and running costs. We would say, "This is costing us too much from our capital flow, so we need to convert it to a more modern asset that will be cheaper to run."
It also emphasises that some of the expensive capital equipment that is in hospitals is not free, therefore it is in the NHS's interest to make maximum use of it.
That is another important area. I think that I am right in saying that no witness so far has come to any conclusion on separating out the fixed asset charge from the capital depreciation on equipment. That is an important issue, because there has clearly been a trend in the health service over the years to pinch from the capital equipment budget for running costs. The assets were paid for on a cash basis. When they were wanted again they were paid for on a cash basis and no depreciation was written in. Depreciation will now have to be written in. It should mean that the capital equipment budgets are treated seriously. Is that another driver within the system?
The incentives within the NHS financial system to do with capital versus current expenditure were to some extent meant to operate sensibly, but there was a mismatch between that and the way in which the health department's expenditure was controlled and worked within the Treasury's aggregates. The treatment is now the same the whole way up, with capital identified separately. That should help prevent such a mismatch.
We will now explore implementation and training. Previous witnesses have raised crucial issues on the implementation of RAB. You talked about some of the progress that you have made on that and the amount of training that has been carried out so far. What checks have you deployed to ensure that the implementation of RAB is successful and that it is accepted?
We have allocated accountants to each of the main programme areas and have asked them to keep in touch with the people who work in that area and to talk through problems with them. The issues that arise differ from area to area—we have to move from training to ensure broad awareness of the issues down to how issues affect the individual programme. That is the main check that we are doing.
So far, do you feel that there has been adequate buy-in from the people who are implementing RAB?
So far, but the control mechanism starts only on 1 April. We have a continuing job to do.
Some organisations, such as the police and fire services, have no funded pension. However, civil servants, teachers, local government officials and so on have a funded system. How does RAB budget for the imponderables of the unfunded pension schemes?
For the unfunded schemes, we have for some years run a system of notional funds. For example, we pay some of the money that we get from the Treasury for civil servants back to the Treasury, as an employer's payment, into a notional superannuation fund. To an extent, we are already dealing with the people in the areas of the public sector where there are no pension funds. The idea that those pensions are not free, because we employ the people, is already part of the system.
If RAB is to work, it has to be part of the management thinking as far down the line as possible. You said that you had run 14 seminars. Are the seminars for individual departments broader? Do they involve groups beyond the accountancy and finance people? In the health service, which has had RAB for a while, is there evidence that the concept is included in the lower levels of management training—the second and third-tier levels?
On the first point, the training that I mentioned was specifically for people who are not accountants and do not work in finance. We have had to do rather different, more detailed work with people who are in finance.
Have any evaluative studies been done of managers' attitudes, changes in attitudes, and the effects of what has happened?
The only Scottish study that I am aware of, which looked at the NHS, was done by David Heald a few years ago.
It might be worth looking at that to inform what will happen when RAB is introduced across the other departments. I am thinking in particular of the effect on groups, such as non-departmental public bodies and others, that are just beyond the central core group for which you are responsible. There are concerns that their understanding and appreciation may be too slow for them to come in at the next spending review.
Yes, I would agree with that.
I have a slightly different question. We mentioned earlier the whole business of trying to produce information that is more focused on outcomes and outputs than on inputs. You also mentioned that you are in transition and are moving to a new IT system. How far away are you from being able to produce financial information that is based on outcomes? Will the new systems facilitate that?
The best thing is just to look at the budget documents. It is clear from them that for some expenditure programmes we have quite reasonable measures of outputs and targets; for others there is a need to improve the quality. We are starting on that and we need to work on it.
I have two separate points.
All the most obvious mechanisms for acquiring assets and having them off balance sheet require that cash be paid out. If the assets are on balance sheet, there is an associated capital charge; if they are off balance sheet, there is typically a charge for the finance of that asset, which will be a similar amount to the capital charge. Therefore, there is a level playing field between assets off balance sheet and assets that are on balance sheet.
The key point in all of this is to prove that the 6 per cent and the value are essentially neutral, which is something that is of interest. I take it that the 6 per cent is taken from the standard public sector discount rate.
Yes.
The market value of borrowing could be higher or lower than that, depending on how well things are going. To that extent, the 6 per cent is almost random, because it reflects other things and does not reflect the market price of borrowing capital.
You are probably better equipped than I am to comment on that, because the work is done by economists in the Treasury. One of the factors that is taken into account in working out the opportunity cost of capital is market rates, but it is by no means the only factor. A lot of other factors are considered.
That is something that we could explore with the Treasury official.
Very few assets are valued at market value. That would normally be appropriate only for an asset that we expect to dispose of. Assets are valued at value for their present purpose. Most commonly, that is based on the depreciated replacement cost. There are particular difficulties with that in the water industry, where many of the assets are extremely old and it is hard to assess what would be a sensible valuation. I think that water is the main area where depreciated replacement cost has been departed from. Most other valuations are based on that.
Would you be able to give us a note of how the £1.2 billion breaks down?
I can certainly do that.
That would be terrific. Thanks.
The 6 per cent seems to be a rather blunt figure. Different assets have different values. Having a uniform capital charge for roads and capital depreciation of equipment, for example, seems somewhat superficial. As we progress, will that be an adequate mechanism to drive the system, or is it likely that we will move to a system in which charges vary according to different asset valuation systems, as Andrew Wilson has outlined?
Depreciation rates will vary according to the type of asset, so it is only the 6 per cent that is uniform. Different assets will be depreciated over different lifetimes, so that part of the calculation will vary according to the type of asset. I do not immediately see the case for applying different rates to different types of asset. The only obvious circumstance in which one might want to do that would be where a trading body was competing with the private sector. There, one might want a cost of capital that reflected costs in the private sector so that one had a level playing field for competition. Apart from that, I am not clear why one would have different rates just because the nature of the asset was different. It is meant to be about the opportunity cost of having that asset.
Is it possible to separate out, in the information about the £1.2 billion, the 6 per cent capital charges and the depreciation that you mentioned? We have not yet seen what part of the figure is depreciation and what part is the 6 per cent.
Yes. We can certainly give the depreciation figures separately from the 6 per cent.
We look forward to receiving that information. I thank Dr Collings for coming here to discuss RAB further with us. I am sure that we will take a keen interest in how things develop.
Meeting adjourned.
On resuming—
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