By participating in the “The One Minute Film” competition (the “Competition”), the competition entrant ("You" or the “Entrant”) agree to be bound by and will be deemed to have read, understood and accepted these terms and conditions.
The Competition is being run by the Scottish Parliamentary Corporate Body which was established under section 21(1) of the Scotland Act 1998 and whose address is the Scottish Parliament, Edinburgh, EH99 1SP (the “SPCB”, “We” or “Us”).
The Competition is open to students who are at the time of submission of their entry enrolled as full time or part time students of or are part of a modern apprenticeship which is supported by a Scottish Further or Higher Education institution funded by the Scottish Funding Council (“Eligible Institutions”). A list of Eligible Institutions can be accessed here.
Employees or close family members of employees of the SPCB or anyone else connected with the Competition may not enter the Competition.
Entries must be submitted on behalf of Entrants by their Eligible Institutions in order to be considered. Entries submitted directly to the SPCB by Entrants will not be considered.
Submissions can be created by individuals or by collaboration by individuals working as part of a team.
All correspondence and the outcome of each stage of consideration (see further below) will be issued to Entrants and copied to the Competition contact at their Eligible Institution.
2. The Selection Process
2.1 Stage 1
Entrants should submit an initial written proposal for their film to their Eligible Institution for consideration. The submission should communicate what the Scottish Parliament means to Your local area. The submission must be no longer than 1,000 words. Your submission should include:
- What You want to say;
- What geographic region will be featured;
- What form the film will take;
- Who will be featured in the film;
- How You will make it
- How you will ensure political neutrality of the film.
Submissions must be accompanied by the completed Data Protection Documentation which is relevant to Your submissions. See section 6 for further information.
Each participating Eligible Institution will select a maximum of 5 entries it wishes to submit to Stage 2 of the Competition. Each Eligible Institutions’ decision will be final in relation to which submissions are entered into the Competition and the SPCB shall make no inquiries into such decisions.
Participating Eligible Institutions should send their selected entries to the SPCB at OneMinuteFilm@parliament.scot by 12 noon on 12th March 2019.
2.2 Stage 2
A panel of SPCB employees and third-party experts will choose up to thirty entries from all valid Competition entries to go forward to Stage 3. Details of panel members and judging criteria will be published on the Scottish Parliament website in due course. Their decision will be final and will be intimated to the Eligible Institutions and Entrants on 25th March 2019.
Entrants chosen to go forward to Stage 3 may be asked for verification of eligibility to enter the Competition at this stage.
2.3 Stage 3
Entrants selected to go forward to this stage will be invited to the Scottish Parliament in Edinburgh on 22nd March 2019 to make a 5-minute presentation to the panel of judges on the ideas behind their film and why they chose their topic. Entrants who are unable to attend in person may deliver their presentation remotely by video call or such other method as agreed by the SPCB and the Entrant.
Following the presentations, the panel of judges will commission up to 20 Entrants to make their films. The successful Entrants will be notified via email on 25th March 2019.
Films must not exceed 60 seconds in length and must be completed by 10th June 2019.
Entrants are free to choose the style and format of their film. Any of the following file formats are acceptable: avi, mov, wmv, mp4, mpeg, mpg, flv, 3gp, m4v, wm.
Final films should be sent to OneMinuteFilm@parliament.scot by 12 noon on 10th June 2019.
Entrants who are unable to verify their eligibility to enter the Competition or who fail to respond within 5 days of being contacted in relation to their entry will be disqualified.
In the event that an Entrant is disqualified, the SPCB reserves the right to select another Entrant to take their place.
Entries will not be considered if:
- Completed, applicable Data Protection Documentation is not provided with the submission;
- the SPCB has reason to believe an entry is not the Entrant’s own work;
- the Entrant is unable to demonstrate to the SPCB’s reasonable satisfaction that they have obtained all permissions necessary for the production of their film; or
- an entry otherwise breaches the terms of the Competition.
5. Selection Criteria
When choosing entries to proceed to Stage 2 and 3, the panel of judges will be looking for entrants who demonstrate an in-depth knowledge of their chosen subject, have used an imaginative approach to storytelling and have included a regional context. The judges' decision is final and no dialogue will be entered into or feedback on their decisions provided.
Submissions should be politically impartial, fair and not derogatory. Reference of these terms are taken from the Ofcom Broadcast Code.
6. Handling Personal Data
For the purposes of running the Competition, the SPCB will be required to process certain personal data of the Entrants and third parties featured in their submissions. Further information on how personal data will be handled for the purposes of the Competition can be found in the Competition Privacy Notice from the menu on the left.
Before a submission can be considered for Stage 2 of the Competition, the Entrant must provide the completed Data Protection Documentation:
- Entrant’s Confirmation Statement (required for all entries) – this form should be completed by the Entrant to confirm that they have read and understood the Competition Privacy Notice and that all individuals whose personal data is featured in the Entrants entry or intended film have been provided with a copy of the Privacy Notice and have confirmed that they are content for their personal data to be processed by the SPCB in the manner detailed in the Competition Privacy Notice; and
- Consent Form (required where entries include special category personal data) – this form must be provided to any individual (including the Entrant if applicable) whose special category personal data is featured in the entry or intended film in order to seek their explicit consent to the processing of their special category personal data in the manner set out in the Privacy Notice. No special category personal data should be included in the entry unless a signed Consent Form is provided by the data subject in relation to that data.
7. Entrants undertakings to the SPCB
7.1 Intellectual Property
By entering the Competition, the Entrant grants to the SPCB a non-exclusive, worldwide, perpetual, royalty free and irrevocable licence to use, publish amend, reformat, reproduce and distribute their commissioned film for the purposes of marketing, advertising and promoting the SPCB, the Scottish Parliament or the 20th Anniversary Celebrations in any format and through any media channels including the Scottish Parliament website, social media platforms and to feature the commissioned films (or any part thereof) in any SPCB publication, website and/or promotional material but for non-commercial use only.
Entrants irrevocably waive, solely in favour of the SPCB for the purposes noted above, any moral rights in terms of the Copyright, Designs and Patents Act 1988 in relation to your commissioned film. The SPCB undertakes not to alter the films in any way other than is necessary for the purposes noted above including creating excerpts, screen shots or including all or any part of the film in its material.
Where an entry is submitted on behalf of a team, each Entrant is granting the above licence to the SPCB in respect of their interest in any joint intellectual property rights they have in the film.
7.2 Third Parties
7.2.1 Entrants warrant to the SPCB that:
- all necessary consents and permissions have been obtained from individuals featured in their written submissions or commissioned film and any Consent Forms submitted were obtained from data subjects freely and without inducement of any kind; and
- their submission and commissioned film do not breach any third party intellectual property rights and that they own all intellectual property rights in the film to allow them to grant to the SPCB the rights set out in Condition 7.1 above. Where the Entrant has used a third party to film their film, the SPCB will require evidence of the Entrant’s ability to grant these rights before the film will be accepted.
7.2.2 Entrants will be responsible for ensuring that their Eligible Institution is aware of the terms and conditions of the Competition and that details of the Entrant and their place of study may be published by the SPCB.
7.2.3 Entrants will be responsible for demonstrating that the film is created outside the scope of their studies at their Eligible Institution and that their Eligible Institution is in agreement on this.
8.1 Entrants are responsible for all costs (if any) of creating and submitting their entry to the Competition, as well as all other costs associated with participation in the Competition.
8.2 Entries must be Entrant’s own work and must not be copied. It must not contain any third-party materials and/or content (including background music) that Entrants do not have permission to use.
8.3 Entrants must not promote their own or third-party goods or services or include any trade marks (other than those belonging to the SPCB) in their entry, and must not show inappropriate or dangerous behaviour or otherwise be obscene, defamatory, distasteful, offensive, or in breach of any applicable legislation or regulations, or in breach of any obligation of confidentiality owed by the Entrant to third parties.
8.4 Entrants may be requested to participate in promotional activity relating to the Competition and shall take reasonable steps to participate in such activity on the SPCB’s reasonable request.
9. Limitation of Liability
9.1 SPCB has no responsibility in relation to an Eligible Institution’s decision whether or not to submit entries.
9.2 The SPCB reserves the right to cancel, amend, withdraw, terminate or temporarily suspend the Competition at any time without prior notice without liability to any Entrants or third parties.
9.3 The Competition and these terms and conditions are governed by Scots Law and shall be subject to the exclusive jurisdiction of Scottish courts.
9.4 An automatic response confirming receipt of an entry submitted for Stage 2 will be sent to the Eligible Institution. However, this cannot be taken as confirmation that the Entry meets the Competition requirements and will be accepted into Stage 2 of the Competition.
9.5 The SPCB does not undertake to the Entrant that it will use any commissioned film in any manner whatsoever or for any particular purpose and reserves the right not to use, publish or display an Entrant’s film in any way.
9.6 The SPCB accept no responsibility to Entrants for any damage, loss, liabilities, injury or disappointment caused as a result of engaging in the Competition.
9.7 The SPCB does not exclude or limit its liability for death or personal injury caused by its negligence or misrepresentation.