Annex M - Maps, Plans etc

Presiding Officer determination (Private Bills): Maps, plans, sections and books of references

The Presiding Officer has determined under Rule 9A.2.3(c)(ii) of Standing Orders the information that requires to be set out in the maps, plans, sections and book of reference that accompany on introduction a Private Bill that seeks to authorise the construction or alteration of works or authorises the compulsory acquisition or use of any land or buildings.  In general, sufficient maps, plans and sections must be provided to allow for proper consideration and, where these are required, not less than the following will apply.


These must be based on an Ordnance Survey map at a scale not smaller than 1:50,000, with the general course of direction or boundaries of the proposed work or alteration shown and, where appropriate, show the line of any proposed works.  These should be submitted in colour.

Plans, sections

Plans must be drawn to a horizontal scale not smaller than 1:2,500.  A key plan, showing the general location of works, must be drawn to a scale not smaller than 1:50,000.  They must show clearly the line or situation of the whole of the work and where the construction is, or demolition or alterations are, to take place.  Where it is the intention of the promoter to apply for powers to make any deviation from the line of the proposed work, then the limits of any such deviation must be defined on a plan and all land included within those limits must also be defined.  A plan must be provided of any building yard, courtyard or land within the curtilage of any building or ground cultivated as a garden, either in the line of the proposed work, or included within the limits of deviation.  A plan or plans, showing clearly any land that it is proposed to acquire compulsory, must also be provided.

Sections and cross-sections of works must be drawn to the same horizontal scale as the plans.  In respect of the vertical scale, this must be no smaller than 1:500.

Where tunnelling as a substitute for open cutting or a viaduct as a substitute for solid embankment is required then this must be marked on the plan (in the case of tunnelling, by a dotted line).  Where a length is stated on the plan, it must be stated in kilometres and metres.

In the case of a Bill that seeks to authorise the construction or alteration of any railway or tramroad, the distances in kilometres and metres from the commencement of the work must be marked on the plan.  Details of the radius of every curve not exceeding one kilometre in length must also be noted on the plan.  Where the Bill seeks to authorise the construction or alteration of a railway or tramroad so as to form a junction with an existing or authorised line of railway or tramroad, the course of the existing or authorised line must be shown on the plan for a distance of 500 metres on each side of the proposed junction, on the same scale as the first-mentioned railway or tramroad.

In the case of a Bill that seeks to authorise the construction or alteration of a tramway, the plan must indicate the proposed position of the tramway, in relation to the road in which it is to be laid and, where not along the centre, the distance from an imaginary line drawn along the centre of the road.  If it is proposed that the tramway should be laid so that between any points for a distance of 10 metres or upwards, the space intervening between the outside of the footpath on either side of the road and the nearest rail of the tramway will be less than

  • 3 metres; or
  • if it is intended to run, on the tramway, carriages or trucks adapted for use upon railways, 4 metres,
the tramway between those points must be indicated on the plan by a thick dotted line on the side or sides where the narrow places occur and the width of the road at those places must also be marked on the plan. Double lines (including passing places) must be indicated on the plan by a double line and the distance between the centre lines of each line of tramway indicated.

The distances in kilometres and metres from one of the termini of the tramway must be marked on the plan. It must also state:

  • the total length of the road upon which the tramway is to be laid (i.e. the length of the route of the tramway); and
  • the length of each double and single portion of the tramway and the total lengths of double and single portions respectively.

If the Bill relates to more than one tramway, the above details apply severally to each tramway.

In the case of a Bill that proposes to authorise the diversion, widening or narrowing of any road, navigable river, canal, railway or tramroad, the course of the diversion, and the extent of the widening or narrowing, must be marked upon the plan and, if it is intended to divert any public footpath, the course of such diversion must be marked upon the plan.

The information provided on all copies of plans and sections must be accurate.  The plans and sections can be submitted in black and white.  Key features, such as any limits of deviation of the works and the precise boundaries of each plot of land to be compulsorily acquired, must be clearly delineated on the relevant plans.  Plans and sections should be drawn to a larger scale than the minimum prescribed if this is necessary to achieve reasonable clarity and accuracy.

Book of References

Where a Bill seeks to authorise the compulsory acquisition of land, or the right to use land or to carry out protective works to buildings, or the compulsory extinguishment of servitudes and other private rights over land (and of navigation over water) the promoter must provide in a Book of References a list of the names and addresses of the owners, lessees and occupiers of all lands and buildings that may be compulsorily acquired or used or who have interests in any land or water in or over which rights would be extinguished or in those rights.  The promoter is not required to include information about owners or lessees whose identity cannot after reasonable enquiry be ascertained.

The names and addresses listed must be extracted from the most recent information available.  The source or sources of the information must be shown.


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